Menu Selection

Please submit your menu selection to the Catering Department at least three weeks in advance of the function date to ensure the availability of menu items. Specialty Menus: The enclosed menus feature a selection of our most popular items. These are only suggestions and our Executive Chef would be delighted to design banquet menus to suit your particular requirements.

Guarantees

The Catering Office must be notified of the number of guests to be served 48 hours prior to the function. This number may be increased less than 48 hours prior to the function but may not be lowered. The convener will be billed for the guaranteed number or the number of guests served, whichever is greater. The hotel will provide service and seating for 5% over the guarantee.

Cancellation and Group Bookings

Cancellations of meeting rooms within 30 days of the function are subject to a cancellation fee of 50% of the contracted charges. Cancellations not received 48 hours prior to the function are subject to a cancellation fee of 100% of all anticipated charges. Suite and guest room accommodations for groups will be assessed 4 weeks prior to arrival and released 3 weeks out; unless rooming list or payment is guaranteed as contracted.

Labour Charge

Banquet function rooms will be provided on a complimentary basis if a banquet meal has been ordered. However, a $30.00 charge will apply to a meal function of 25 guests or less. A charge of $40.00 will be added to all bar setups requiring a bartender if there are sales of less than $200.00. A $35.00 labour charge will apply for glasses and ice setups in hospitality rooms and suites.

Beverages

Alcoholic Beverages: All alcoholic beverages as per NB Liquor laws, and according to the licensing and regulations, must be provided by the hotel for any function taking place in the hotel. The laws permit service of liquor between the hours of 11:00 a.m. and 1:00 a.m. All entertainment must cease at 1:00 a.m. Alcoholic beverages, included donated liquor, cannot be brought into the function rooms from outside sources.

Food

The Lord Beaverbrook Hotel, in accordance with current city and provincial Health Department regulations, does not allow any food to be brought into the hotel function rooms or to leave as leftovers. Any specialty foods required may be ordered through the hotel. (Wedding cakes are the exception). All food and beverage charges are subject to 15% gratuity and 15% HST.

Credit Policy

Clients requesting credit must apply to our Credit Manager and must allow three weeks for processing and establishing credit. Payment on all accounts is net 30 days. A deposit is required at the time of booking for private parties and wedding receptions. 95% of the balance is due 48 hours prior to the function. The balance is to be paid in full on the day of the function.

Liability

The Lord Beaverbrook Hotel reserves the right to inspect and to control all private functions. Liability for damage to the premises will be charged accordingly. The Lord Beaverbrook Hotel cannot assume responsibility for personal property and equipment brought into the banquet area.

SOCAN Fee

The Society of Composers, Authors and Music Publishers of Canada has the right to charge a royalty fee on all functions where music is played (whether there is dancing or not). This fee will be added to your account and you will be issued an official receipt from SOCAN.

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